2010 Florida State Championships

Davis Park

Ponte Vedra, Florida 32081 (St. Johns County)

Hosted by:

Ponte Vedra Girls Softball

Wednesday, July 7th - Sunday, July 11th

Florida - District #1

Updated Davis Park Weather

1.

Teams - Last year we had 59 teams and played 109 games.  This year the projected number of teams/games is...

2010 Florida State Championships - Expected
DISTRICT	6U	8U	10U	12U	14U	16U	TOTAL
DISTRICT 1	1	5	3	3	2	2	16
DISTRICT 2	1	1	2	1	2	0	7
DISTRICT 3	0	3	2	2	2	2	11
DISTRICT 4	1	6	2	2	1	3	15
DISTRICT 5	0	1	2	2	0	1	6
DISTRICT 6	0	4	2	2	2	2	12
TOTAL TEAMS:	3	20	13	12	9	10	67
TOTAL GAMES:	0	39	25	23	17	19	123

Updated: 2010-07-05 - 8:45 AM

We're still working on the 6U games.  6U will play their games no sooner than Friday.  All 6U teams should expect to participate in the Skills Challenge and the Opening Ceremonies.

2.

Brackets - There will be public blind draw meeting at Davis Park on Tuesday, June 29th.  This meeting will be conducted by Karen Wayt and Marc Bugbey, the Florida State Commissioner and State Tournament Director respectively, and will begin at 7:00 PM.  Representatives from participating teams are welcome to attend, but it is not necessary.  The drawn brackets will be published on this Web by late Wednesday (6/30) evening.

3.

Schedule Organization - State tournaments are traditionally organized in such a way that not all teams need to arrive at the same time (except the Managers).  In most cases, your first game will be on Wednesday, July 7th, however, a few teams won't play their first games until Thursday, July 8th.  Winners bracket games are played during the first two days leading up to the Skills Challenge and Opening Ceremonies on Thursday evening.  We don't want any teams eliminated before the Opening Ceremonies... 

If you win on Wednesday, you'll play at least one game on Thursday.  Some winning teams will play two games on Thursday. 

Elimination games begin on Friday morning, July 9th.  Most teams won't know if they can check-out of their hotels until Friday afternoon.  THAT IS BY DESIGN.  Area hotels have made special arrangements and pricing for teams coming for the tournament.  They want you to maximize your stay.  Local Chambers of Commerce want you to stay all weekend and enjoy the various Attractions of St. Johns County. 

We'll cover tournament essentials, Opening Ceremonies and Skills Challenge scheduling, and distribute info and team goody bags.  Each team is encouraged to have no more than 3-4 people in attendance, including the manager and a team parent.  We are planning for 250-300 people.  Water only will be served. 

Click here to see a map showing the location of the Managers Meeting at the Sawgrass Marriott.  For those of you playing a 2:00 PM game, you may park near the Island Green Pavilion.  There isn't enough parking for everybody, so the rest of you can hoof it to the meeting room.  You should park to the north of the convention center building.

Tournament Gate Passes can be picked up and paid for at the meeting.  See Gate Passes below for more information on the various ways you can pay to enter the park.

5.

Opening Ceremonies & Skills Challenge - This year, the Skills Challenge will precede the Opening Ceremonies - beginning at 5:00 PM (This time is subject to change) with the 8Us, concluding at 7:00 with the 16Us.  Come hungry... There will be lots of food and drinks. 

Some 14U and 16U games will conclude close to 6:00 PM, so you can come early and watch these games at the Softball Complex. 

The Opening Ceremonies will begin at 7:00, featuring special aerial surprises, a new way to do the parade, speeches and presentation of awards for the winners of the Skills Challenge.

Go to the Opening Ceremonies page to get all the details.

6.

Car pool to the Opening Ceremonies - Parking during Tournament games will be no problem... However, 4000 people are expected for the Opening Ceremonies.  There are 485 marked spaces at Davis Park and another 250 in grassy areas adjacent to the main park road.  There are another 177 spaces at Crosswater Church which is at the entrance to the park.  That is just over 900 parking spaces for 4000 people... which means each car should contain five or more people.  So, bring your vans and SUV's full of BUCKLED passengers and we'll be okay.

The deadline date for Online Team Registration has been updated...

7.

Online Team Registration - Tournament organizers really need you to do this.  Manager and Team Parent contact information and Skills Challenge participants are captured on the online form.  Click the Team Registration link go to the form. 

Please make sure you have all the required information before filling out the form, including your team, home park information and the number of Tournament Gate Passes you want to pre-order... See Gate Passes below for all the details.  All this data will be used to produce the Tournament Program, the Brackets and help organize the Opening Ceremonies and Skills Challenge.  Please complete this task thoroughly... "measure twice, cut once."

Do this ASAP, however, don't do it until you've qualified at your local District Tournament.  8U teams can do this immediately since the State Tournament is an invitational.  Those teams from South Florida or the Panhandle with special waivers can register now.

Please review the outline for the Skills Challenge events on the Opening Ceremonies page. Please try to have this completed by midnight, Monday, June 28th.

The deadline date for submitting your  Team Photo has been updated...

8.

Team Photo - Please submit the team photo you used for your Tournament Book.  It will be displayed in the Tournament Program.  You can deliver it to Louie via e-mail (louie@callaghanagency.com).  Please attach your high resolution photo to an e-mail.  In the body of the e-mail, please provide the following information:

Please list the player and coach names left-to-right.  As with the Online Registration, do this ASAP so Rachel can complete the program in plenty of time.  Please try to have this completed by Monday, June 28th.  This will enable Rachel and company to get the Tournament Programs done in time for the Managers Meeting.

9.

Here are the various costs:

You are encouraged to pre-order Tournament Gate Passes when you complete the Online Team Registration.  This will assist Tournament Officials with budgeting and cash flow. 

Please see Paying for Things (below) to make the proper payment.  The Registration Confirmation page will also have instructions and options on how you can pay for your passes.

Otherwise, you may purchase a 1-Day Gate Pass at the gate, or a Tournament Gate Pass on Wednesday or Thursday.

10.

It will contain the following:

• All team photos

• Letters from Tournament Officials

• All St. Johns County attractions featured on this Web site and on the back of the dugouts.

• Sponsor adds

• Contact information

• Opening Ceremonies Program

• Skills Challenge details

Anybody pre-ordering Tournament Gate Passes (see below) will receive one Tournament Program for free.  Otherwise, they will be for sale at the Gate for $5.00.  The pre-ordered Tournament Gate Passes and Programs will be distributed at the Managers Meeting.

Send your Shout-Out copy to Louie Preysz via e-mail (louie@callaghanagency.com).  If you want to include a photo, please attach it to your e-mail.  In the body of the e-mail, please provide the following information:

Please see Paying for Things (see below) to make the proper payment.

Dates for Paying for Things have been updated...

1. Bring a check or cash to the Managers Meeting - Wednesday, July 7th
2. Send a check to Ponte Vedra Girls Softball - See below

If you are pre-ordering Tournament Gate Passes via the online Team Registration form, you can either pay for them at the Managers Meeting, or send in a check.  If you choose the latter, please mail your payment by Thursday, July 1st.  No matter what option you choose to pay, the Passes can be picked up at the Managers Meeting or at the Softball Complex Gate on Wednesday or Thursday.

Because of printing deadlines, Program Shout-Out payments must be made by check and received by Friday, July 2nd.  No exceptions can be made because the Program will take a few days to complete... If your check is not in the P.O. Box on that date, we cannot include your Shout-Out... so, please do your best to get those payments in the mail by Tuesday or Wednesday, June 29 or 30.  Please submit your Shout-Out info to Louis by Wednesday, June 30th.

Please make all checks payable to PVGS.  If you mail them, please send them to this address:

Ponte Vedra Girls Softball

P.O. Box 3374

Ponte Vedra Beach, FL  32004

Your timely assistance will help the final days preparation go smoothly.  Thank you.

They will offer a variety of colors including tye-dyes. Wicking Denali shirts will also be available. You will have the Tournament logo as well as various other fastpitch prints to choose from for your shirts. Sleeve prints, including team name, number, position, and finish place will be available.

Stop by their trailer, located on Vendor Row, and check out their selection of products.

Collage Examples...

You'll be exchanging your bags with girls from the same age-division.  Teams have a maximum of fifteen (15) players, so make sure you've prepared enough bags.

The Gift Bag Exchange Schedule can be found on the Home page.

When you arrive for the Skills Challenge, clip your team banner to an empty fence section... then get it in time for the parade.  The Skills Challenge will take place on two fields, so there are lots of places to proudly display your team banner.

The Longwood All-Stars in last year's Opening Ceremonies parade...

• Glossy Finish
• EagleSportz
• Hawaiian Shave Ice
• Play It Again Sports

A percentage of their revenue will donated back to the Tournament.

When you are not playing a game, but still want to setup tents at the park, you may do so beyond the 200' fences in the Warm-Up areas on the Softball Complex fields.  There are gates that can be used to move in and out of the Warm-Up areas without disturbing games.  Please see the Davis Park Up Close page for those locations.  Tents can also be setup around the perimeter of the 8U Baseball Complex fields.  Please avoid setting up a tent in front of any gates.

Last year, a few of our guests were pulled over for speeding and not wearing seat belts.  Please, please don't let this happen to you this year!

However, PVGS is counting on the revenue generated by the purchase of food and drink during the tournament.  You will find our prices are fair and we are being well stocked by Pepsi with soft drinks, Gatorade and water.  Please do not bring personal coolers into the park.  We'll make sure everybody is properly fed and hydrated.